Privacy and Security Policy

This Privacy and Security Policy is an integral part of the Terms of Use of the website of DEKRA Akademie Ltd. and the personal information stored by DEKRA Akademie Ltd. This Privacy and Security Policy clearly describes the types of data of users/visitors that DEKRA Akademie Ltd. may collect. More specifically, this Policy describes the ways in which the above personal data of users may be used, processed and stored, and for which purposes, always in compliance with the legislation in force concerning the protection of personal data (Law 2472/1997), Regulation (EU) 697/2016 (Data Protection Regulation), EU Directive 95/46/EC and related applicable provisions.

 

Which information we collect

We will collect your information solely in accordance with the relevant regulations and legislation. We may collect such information from numerous sources and it may concern any of our services you request or current or past partnerships. We may also collect information relating to you when you enter into transactions with us, e.g. when you visit our websites or alternative channels of communication, when you call or visit our offices or when you inquire about any of our services. Our profiling on the basis of needs and preferences derives from the information drawn from your personal data.

Certain information is provided directly by you, e.g. when you provide information for registration on the list of speakers or when you provide your particulars in order to be recruited.

The information we collect may include:

 

Information you provide, including but not limited to:

  • personal details, e.g. name, past names, sex, date and place of birth;
  • contact details, e.g. postal address, e-mail address, landline and mobile telephone numbers;
  • information concerning your identity, e.g. identity card photograph, identity card or passport details, National Insurance number, National Identity Card and nationality;
  • market research, e.g. information and opinions you express when participating in a market survey;
  • other information relating to you that you provide by filling in forms or by contacting us either in person or via telephone or e-mail or online or through different means.

 

Information we collect or create in relation to you (the following categories are merely illustrative and not exhaustive)

  • details of trainees to date and details of future trainees from any training agency, irrespective of which school/facility the training is conducted at, irrespective of which country the trainees hail from, on the basis of the training course being conducted at any time;
  • details of trainers to date who participated in training courses conducted to date, as well as details of trainers to participate in future training courses;
  • information included in customer documents;
  • marketing and sales information, e.g. details concerning the services you receive and your preferences;
  • cookies and similar technologies we use to recognise you, to remind us of your preferences and to adapt the content we provide to you – our cookies policy contains further information on how we use cookies;
  • records of correspondence and other methods of communication between us, including e-mail, live conversations, direct messaging and communication on social networking media.

 

How we will use your information

We will use your information solely when we have your consent or when we have a legitimate reason to use them.

 

These reasons include cases where:

  • it is necessary to pursue our legitimate interests;
  • it is necessary to process your information for the performance of a contract concluded with you;
  • it is necessary to process your information in order to comply with an obligation under law, such as regulatory compliance for tax purposes;
  • we consider that the use of your information, as described, is in the public interest;
  • it is necessary to establish, exercise or support our legitimate interests; or

The reasons why we use your information include:

  • to provide our services;
  • security assurance and business continuity;
  • risk management;
  • implementation of improvements to products and services;
  • data analysis in order to better understand your circumstances and preferences, in order to ensure that we can provide you with the best possible services and provide you with tailored services;
  • to protect our legitimate interests and comply with our obligations under law;
  • to develop and design services.

Further details on how we will use your information can be found in the Annex below.

 

Compliance with the law and regulatory compliance obligations

We will use your information in order to discharge our compliance obligations, to comply with other laws and regulations and to share your information with regulatory and other authorities to which the companies of the DEKRA Group are subject. We will do so solely on the basis of what is necessary in order to comply with our obligations under law or when it benefits our legitimate interests and those of others.

 

Marketing and market research

We may use your information in order to provide you with details on the services of DEKRA Akademie Ltd. We may send you marketing messages via post, e-mail, telephone, text messages or secure messaging. You may change your mind as regards the way you receive marketing messages or opt to stop receiving them at any time. In order to effect this change, please contact us.

If you request that we do not send marketing messages to you, we may need a short period of time to update our systems and files in order to meet your request; during this period, you may continue to receiving marketing messages. Even if you request that we no longer send you marketing messages, we will continue to use your contact details in order to provide you with important information if it is necessary to notify you of anything required for compliance with our regulatory obligations.

We may use your information for market research and identification of trends. Market research companies acting on our account may contact you via post, telephone, e-mail or other methods of communication in order to invite you to participate in a market survey. We will not invite you to participate in a market survey by using a communication method you have asked us not to use. Any answers you provide when participating in a market survey will reach us anonymously, unless you give us permission to share your data.

 

With whom we may share your information

We may share your information with other parties, such as associates of DEKRA Akademie Ltd. at the international level (DEKRA group of companies) and companies providing support services (e.g. technical, accounting, consulting services), where this is lawful, including when we or they:

  • need to do so in order to provide you with services you have requested;
  • have a public or legal duty to do so;
  • need to do so with respect to the submission of regulatory compliance reports, judicial remedies or claim or defence of legal rights and interests;
  • have a legitimate business reason for doing so, e.g. to facilitate another company in providing you with the services you have requested;
  • have requested your permission to share this information and you have agreed.

We may share your information for this purposes with other parties, including:

  • other companies of the DEKRA Group and any sub-contractors, representatives or service providers who work for us or provide services to us or other companies of the DEKRA Group (including their workers, sub-contractors, directors and employees);
  • any individuals or companies required pursuant to the contract concluded with you;
  • law enforcement bodies, public governmental agencies, courts, dispute resolution agencies, supervisory and regulatory agencies, auditors and any party appointed or requested by the supervisory and regulatory agencies to conduct investigations or audits of our activities;
  • other parties involved in disputes, including contested transactions.

 

How long we will retain your information

Your information is stored and retained in accordance with our data retention policy. For example, we will retain your main employment details for a minimum of five years from the end of our relationship with you. This helps us comply with legal and regulatory requirements or use your data where necessary for our legitimate purposes, such as the issuance of tax statements and attestations of work experience and in order to resolve any disputes or reservations that might arise.

We may retain your information for longer periods in the event that we require information in order to comply with regulatory or legal requirements or when it is required for our legitimate purposes, e.g. to help us answer questions or complaints, to satisfy requests made by supervisory and regulatory authorities, etc.

If we do not need to retain information for this period, we may destroy, erase or anonymise it directly.

 

Cross-border transfer of your information

Your information may be transferred and stored at locations not within the European Union (EU) or the European Economic Area (EEA), including countries that may not afford the same level of personal data protection. When we do so, we will ensure that a suitable level of protection exists and that the transfer is lawful. We may need to transfer your information in this manner in order to perform the contract concluded with you, to discharge an obligation under law, and to protect the public interest and/or our legitimate interests. In certain countries, we may be obligated under law to share specific information, e.g. with tax authorities. Even in such cases, we will share your information solely with individuals with a right to your information.

 

Your rights

You have certain rights with respect to the information we retain in regard to you. These rights include:

  • the right to access the information we hold relating to you and to receive information on how we process your information;
  • in certain cases, the right to withdraw your consent to the processing of your information, which you can exercise at any time by contacting us/ We may continue processing your information if we have a different legitimate reason for doing so;
  • in certain cases, the right to receive specific information you provided us in electronic form and/or to request that we transfer your information to a third party;
  • the right right to request the rectification, update or modify your information if it is inaccurate or incomplete;
  • in certain cases, the right to request the erasure of your information. We may continue to retain your information if we are entitled or required to retain them (e.g. when there is a contract, an obligation to process personal data required by law or the public interest);
  • the right to object to and request that we restrict the processing of your information in certain cases. Again, there may be cases where you object to or request that we restrict the processing of your information but we have the right to continue processing your information and/or reject this request.

You also have the right to lodge a complaint with the Hellenic Data Protection Authority by visiting the website www.dpa.gr or the regulatory authority for the protection of personal data in the country where you live or work.

 

How we keep your information secure

We apply a number of measures to keep your information secure and protected; these may contain encryption and other forms of security. We require our staff and all third parties carrying out any work on our account to comply with the suitable compliance standards, including the obligation to protect all information to apply suitable measures for the use and transfer of information.

 

Cookies

We use cookies on our website. Our cookies come from Google Analytics which is a platform that helps us keep some statistics on how the visitors of our website use it. For more information check here.

List of cookies we use at our website dekra-akademie.gr

 

 Cookie Name
Served by Description Expiration Time
_ga dekra-akademie.gr Used to distinguish users. 2 years
_gat dekra-akademie.gr Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>. 1 minute
_gid dekra-akademie.gr Used to distinguish users. 24 hours

 

Further details concerning your information

If you require further information on any matter concerning this Privacy and Security Policy or in order to contact the Data Protection Officer, please contact us at:

DEKRA Akademie Ltd.

38, Vassilissis Olgas Avenue, GR-54641, Thessaloniki

Tel. No: +30 2310814714 * Fax No: +30 2310814914

E-mail: Dimitra.rousvanidou@dekra.com

Subject: “ATTN: Data Protection Officer”.

 

This Privacy and Security Policy will be updated from time to time; its most recent version can be found at www.dekra-akademie.gr.

 

Annex – How we process your information

 

Annex – How we process your information

  • In order to provide our services: We will do so for the performance of the contract concluded with you.
  • Marketing: We will use your information in order to provide you with information on the products and services of DEKRA Akademie Ltd. and the products and services of our associates and other relevant third parties. The legal basis for doing so is our legitimate interest. We may require your consent in order to contact you through certain channels and will always ensure that this takes place to the extent necessary. You may change your mind as regards the way you receive marketing messages or opt to stop receiving them at any time. In order to effect this change, please contact us.

 

  • Protection of our legal rights: We may need to use your information in order to protect our legal rights, e.g. in order to defend or protect our legal rights and interests for judicial actions or for the handling of complaints of disputes. This will be done on the basis of being in our legitimate interest.

 

  • Changes to our policy

This data protection policy may change from time to time, in accordance with the legislation or developments in the field. We will not expressly you of any changes. Instead, we recommend you occasionally visit this website to view any policy changes.